I do your presentation props — PowerPoint & Prezi
Hmm, large corporation. Many employees. Need consistency in the message delivered by different people. Depending on the audience, sometimes the message needs to be tweaked slightly. Already have the branding established for the company. Want to reduce time wasted in redoing slides series over and over again. Need to structure access to all files on the PC. Can never locate “THE” slide I have in mind. There are many reasons for creating “Custom Shows” in PowerPoint.
The following is an example using PowerPoint 2010, PPT 2007 being very similar.
Best way to begin is by assembling all of your slides within one PowerPoint file. Call it your “Database of slides”. The order of your slides is not important at this stage.
Once you have your database established, navigate to the “Slide Show” tab. In the “Start Slide Show” section, click on the “Custom Slide Show” button.
Select a name for this new event you have in mind. The window on the left consists of all of the slides in your database. Use the “Add” and “Remove” buttons to build your custom show into the right-side window. You may also re-order the slides on the right using the up and down arrows. Notice that this list is made up from the content of the slide’s “Title” box. It is therefore useful to fill in these boxes. If you really don’t want to see this on your slide, simply drag it off the edge of the viewed area.
There are various ways of now showing this specific series of slides. Either using the “Set Up Slide Show” button, or the “Custom Slide Show” button.
As you can see from the menu above, you can also duplicate an existing series of slides, rename it, modify it for still another event. All of this without having multiple PowerPoint files using up your hard drive space and challenging your skills at locating them.
If one of your colleagues really liked your series of slides, you can easily send along the list of slides so that it might be recreated/edited/modified. In the “Print” menu, under the “Settings” pull-down menu, way at the bottom, all your custom shows will be listed. Print to “Outline” under the “Slides” menu, and choose PDF. Share by email. Greatly reduces time wasted in redoing slides series over and over again.
You can also send the audience members a printout of any custom show, either paper copy or as a PDF. Printing a “Custom Show” is one of your options in the print menu.